Overview

Executive Assistant
The Woodlands Hospital                        
22.5 Hours & 9 Month Fixed Term
Salary Up to £27,500.00 FTE per year

The Woodlands Hospital in Darlington is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. 

Circle Health Group are proud to be recognised as one of the UK’s top 5 best big companies to work for as well as top 5 to work for in the health and social care sector.

We have an opportunity for an Executive Assistant to join their team of staff in the Senior Management Team.

This is a Part time role for 22.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Applicants should meet the following criteria:

• Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.
• A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)
• Secretarial/organisational skills
• Professional telephone manner
• Excellent time management skills
• Competent in filing and archiving documents
• Previous EA/PA experience of working at a senior level
• Experience of taking minutes
• Ability to work with competing demands
• Development and maintenance of systems for managing documents including correspondence
• The candidate will be expected to be proficient in the use of Microsoft applications including Word and Excel. Will be expected to be able to take and produce agendas and accurate minutes for meetings at all levels.
• Data validation and entry skills in addition to being able to review and interpret information.

Duties of this role include:

• Provide a confidential and professional administrative service to the Hospital Senior Management Team and assist in the smooth and efficient running of the hospital
• Support to the Hospital Senior Management Team to include but not limited to: diary management; point of contact for internal and external calls and accurate relay of associated messages; screen calls and visitors as appropriate; management of correspondence and e-mails; co-ordination of electronic diary; raising timely action points; preparing well presented data reports, PowerPoint presentations and other documentation
• Management of meeting documentation relative to the Senior Management Team (SMT) to include: timely issue of agenda and associated documentation; attending meetings to produce minutes and circulate as appropriate to the meeting. Meetings include Medical Advisory Committee, governance,  operational and financial meetings
• Support the SMT in the management of @work by completing Scheduler or Scheduler plus responsibilities as appropriate.
• The post is to work alongside the Quality and risk manager, DCS and Heads of department supporting the administration functions of the clinical governance agenda.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy