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Administration Assistant

  • Closing date30/06/2024
  • HoursFull time
  • Role TypePermanent
Location(s)
Circle Decontamination - Aylesford

Overview

Administrative Assistant
Circle Decontamination - Ayelesford                     
37.5 Hours & Permanent
Salary: £24,032.00 + Benefits (depending on level of experience, training and qualification)

Circle Health Group Decontamination is responsible for the provision of sterile equipment and instrumentation for use in surgical and interventional procedures in hospitals across the Southeast of England. The unit operates 24 hours a day/7 days a week with rotating shifts covering days and nights as required.

Circle Health Group are proud to be recognised as one of the UK’s top 5 best big companies to work for as well as top 5 to work for in the health and social care sector.

We have an opportunity for an Administrative Assistant to join their team of staff.

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Applicants should meet the following criteria:

  • Good interpersonal and communication skills
  • Good level of general education
  • Flexible and approachable
  • Ability to work as a team member
  • Ability to work on own initiative
  • Ability to work under pressure.
  • Ability to prioritise work and meet deadlines.
  • Computer skills in software word and excel.
  • Ability to work accurately and to precise detail
  • Good organisational and follow-up skills
  • Good numerical skills
  • Manual handling is an essential function of this role.
    Must have good Administration/ computer skills

Duties of this role include:

  • To assist in the answering of calls from customers
  • To utilise the booking systems for the loaning of power tools and instrument sets between different hospitals, theatres and decontamination center's and co-ordinate the delivery of power tools and instrument sets to all sites
  • To effectively communicate any potential failures in power tool and instrument supply to the senior team.
  • To co-ordinate repairs and service contracts under direction as required
  • To order and co-ordinate the storage of supplies ensuring adequate stocks are maintained at all times.
  • To produce daily, weekly and monthly reports as directed by the Decontamination Manager and maintain timesheet records
  • To maintain good working relationships with all stakeholders
  • To promote and maintain Health & Safety within the department
  • To maintain the accepted Health & Safety requirements for the protection of staff and visitors
  • To ensure that all activities are in accordance with the Company’s Policy and Procedures
  • To complete all Learning Space modules in a timely manner
  • To be flexible to the developing and changing needs of the role and adapt accordingly
  • To perform any other tasks or related duties as reasonably required.

Please see attached role profile for further detailed information on the responsibilities and accountabilities of this vacancy.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

  • 25 days holiday per year + bank holidays, increasing to 30 days with service
  • Private Pension Scheme
  • Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
  • Friends & Family Hospital Discounts
  • Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
  • Non-contributory life insurance
  • Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
  • Access to resources, tools and services to support your wellbeing
  • Employee recognition programmes
  • Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

Circle Health Group are proud to be a Gold member of the Armed Forces Covenant, and we welcome applications from members of the Armed Forces Community. We are also part of The Valuable 500 and we pride ourselves in being a Disability Confident Employer.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

Interested?

Apply for this job

  • Closing date30/06/2024
  • HoursFull time
  • Role TypePermanent
Location(s)
Circle Decontamination - Aylesford

Overview

Administrative Assistant
Circle Decontamination - Ayelesford                     
37.5 Hours & Permanent
Salary: £24,032.00 + Benefits (depending on level of experience, training and qualification)

Circle Health Group Decontamination is responsible for the provision of sterile equipment and instrumentation for use in surgical and interventional procedures in hospitals across the Southeast of England. The unit operates 24 hours a day/7 days a week with rotating shifts covering days and nights as required.

Circle Health Group are proud to be recognised as one of the UK’s top 5 best big companies to work for as well as top 5 to work for in the health and social care sector.

We have an opportunity for an Administrative Assistant to join their team of staff.

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Applicants should meet the following criteria:

  • Good interpersonal and communication skills
  • Good level of general education
  • Flexible and approachable
  • Ability to work as a team member
  • Ability to work on own initiative
  • Ability to work under pressure.
  • Ability to prioritise work and meet deadlines.
  • Computer skills in software word and excel.
  • Ability to work accurately and to precise detail
  • Good organisational and follow-up skills
  • Good numerical skills
  • Manual handling is an essential function of this role.
    Must have good Administration/ computer skills

Duties of this role include:

  • To assist in the answering of calls from customers
  • To utilise the booking systems for the loaning of power tools and instrument sets between different hospitals, theatres and decontamination center's and co-ordinate the delivery of power tools and instrument sets to all sites
  • To effectively communicate any potential failures in power tool and instrument supply to the senior team.
  • To co-ordinate repairs and service contracts under direction as required
  • To order and co-ordinate the storage of supplies ensuring adequate stocks are maintained at all times.
  • To produce daily, weekly and monthly reports as directed by the Decontamination Manager and maintain timesheet records
  • To maintain good working relationships with all stakeholders
  • To promote and maintain Health & Safety within the department
  • To maintain the accepted Health & Safety requirements for the protection of staff and visitors
  • To ensure that all activities are in accordance with the Company’s Policy and Procedures
  • To complete all Learning Space modules in a timely manner
  • To be flexible to the developing and changing needs of the role and adapt accordingly
  • To perform any other tasks or related duties as reasonably required.

Please see attached role profile for further detailed information on the responsibilities and accountabilities of this vacancy.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

  • 25 days holiday per year + bank holidays, increasing to 30 days with service
  • Private Pension Scheme
  • Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
  • Friends & Family Hospital Discounts
  • Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
  • Non-contributory life insurance
  • Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
  • Access to resources, tools and services to support your wellbeing
  • Employee recognition programmes
  • Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

Circle Health Group are proud to be a Gold member of the Armed Forces Covenant, and we welcome applications from members of the Armed Forces Community. We are also part of The Valuable 500 and we pride ourselves in being a Disability Confident Employer.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

Interested?

Apply for this job

THE UK'S
HEALTH & SOCIALCARES
Valuable 500
Disability confident
EMPLOYER RECOGNITION SCHEME